Sr. Director of Finance & Administration

Job Title: Sr. Director of Finance & Administration

Reports to: Vice President of Finance and Administration

Status: Full-time

Salary Range: $85,000 – $101,000

Work Location: Broward County

Organization Background

OIC of South Florida is a community-based leader in providing quality self-help skills and employment opportunities for disadvantaged and underemployed residents; thus, assisting them to become self-sufficient and productive members of society. Its work is accomplished through three divisions: Workforce Development, Youth and Families and OIC Strategic Integration (Social Enterprise Cooperation).

Position Summary:

The Sr. Director of Finance & Administration is responsible for providing strategic leadership for all financial management and human resources functions of OIC of South Florida, Inc (OIC). Financial responsibilities include, but not limited to, overall fiscal management of all OIC income and expenses, preparation of annual budget along with the Vice Presidents and CEO, preparation of financial reports, management of cashflow, payroll and benefits, contract management and preparation of summaries and forecasts for future growth and general financial condition. Position provides leadership on human resources function including staff recruiting and development as well as payroll and benefit administration. The AVP of Finance and Administration supervises the Accounting, Human Resources and Office Manager.

Essential Duties and Requirements:

• Responsible for all accounting, bookkeeping, budget preparation and procurement for all OIC businesses. Accountable for developing annual organizational budget per guidance from and with the Vice Presidents and CEO.
• Responsible for timely and accurate submission of all fiscal reports to all stakeholders as prescribed.
• Responsible for timely completion and or facilitation of agency indirect cost rate negotiations.
• Responsible for all preparation of audit process, including but NOT limited to working with the Vice President of Finance and Operations and CEO on contract negotiations with the audit firm.
• Responsible for training and development of all agency staff around fiscal matters to assure the compliance of their respective responsibilities per regulations of all stakeholders, GAAP and OMB.
• Develops, follows, and reviews agency internal control policies and procedures to ensure compliance with all funders and stakeholders’ regulations and requirements to include federal, state, local regulations as well as those prescribed by the Board of Directors.
• Prepares all financial reports including income statements and balance sheets for monthly CEO and Vice Presidents, Board meetings and the Finance Committee, and other entities as needed.
• Maintains all fiscal and contractual controls in accordance with generally accepted accounting principles, resulting in unqualified opinion at completion of each financial audit.
• Responsible for final preparation, review and final submission of reimbursement packages to funders in a timely and accurate manner.
• Serves as the contact person for all reimbursements. Further assures that all monthly expenditures are allocated appropriately to respective funding sources.
• Meets regularly with Vice Presidents and the CEO to provide updates on fiscal conditions, forecasts and recommendations.
• Reviews reports to analyze projections of expenditures and income against actual figures, budgeted expenses against final totals, and coordinates methods of improving fiscal systems and implementation processes as appropriate.
• Confers with Vice Presidents and CEO to coordinate and prioritize budget planning.
• Assists in the development of all grant proposals and/or contracts sought after on behalf of OIC.
• Develops accountability standards for sub-grantees and monitors adherence to established guidelines.
• Manages all fiscal aspects of OIC including resource utilization assessment and projections.
• Performs contract compliance monitoring of OIC sub-grantees to ensure accountability of funding and meeting contract deliverables. Duties will also entail the desk audit of reimbursements from the sub-grantees’ agencies.

Key responsibilities of the AVP of Finance and Administration includes, but are not limited to: ssential Duties and Requirements:

• Engaging participants in ongoing discussions about their employment goals
• Using motivational interviewing techniques as appropriate to help guide participants to goal achievement.
• Developing and producing a professional resume for each participant
• Maintaining weekly contact with participants to track their progress to interview readiness
• Facilitating group sessions and workshops to build employment readiness skills
• Administrative Support
• Regularly discussing each participant’s job start ready progress with colleagues; problem solving with colleagues when needed
• Reviewing participants’ daily performance rating provided by their worksite supervisor
• Maintaining accurate client records in Salesforce; updating progress notes in Salesforce during and after each meeting with participants
• Maintaining contact with work crew site supervisors; exercising responsiveness to their concerns
• Recording and reporting monthly progress summaries for each participant, detailing steps taken to resolve challenges and the quality of overall participant participation
• Performing other tasks and responsibilities that will be assigned from time to time.
• Must be able to adhere to OIC’s Value Statement by:
  • Maintaining respect and professionalism for all stakeholders, namely staff and participants, at all times.
  • Maintaining steadfast commitment to quality service for all OIC participants at all times.
  • Facilitating open communication in order to foster a productive and professional environment.
  • Demonstrating a steadfast commitment to service.
  • Maintaining an environment of integrity at all costs.
  • Focus and maintaining the effort of development and professional growth.
• Performs additional duties as required by the CEO and Board of Directors.

Essential Human Resources Responsibilities: 

• Ensures optimal usage and efficiencies of OIC’s Paychex HRIS system.
• In collaboration with senior OIC leadership coordinates OIC’s leadership series.
• Serves as the staff liaison to OIC’s Board HR committee.
• Ensures that OIC’s benefits meet the needs of staff, are market compatible, and financially competitive.
• Performs administrative/HR functions including, but not limited to, payroll and benefits coordination; updates and acts as custodian of the policy manual with support from the Vice Presidents, CEO and/or appointed staff member.

Qualifications/Experience: 

• Bachelor’s Degree in Business Administration, Accounting, or Finance; Master’s degree preferred. A minimum of 10 years of professional experience in an Executive management/leadership role, ideally in a rapidly evolving institution.
• 8-10 years of experience in non-profit and/or governmental fiscal management and administration with increasing responsibilities for multi-faceted direction and planning, particularly in non-profit sector.
• A minimum of five years of documented successful fiscal grants management experience at the management level is required.
• Working knowledge of Abila MIP fiscal software is not required but a plus.
• Highly organized with an ability to wear multiple hats in a fast-moving environment. A driving force who manages toward clarity, solutions stated outcomes per the CEO and VP of Finance. A successful track record in setting priorities, shaping processes, guiding investments in people and systems.
• Thorough understanding of project management with the ability to work effectively under pressure to meet tight deadlines and goals.
• A strong effective leader of people, a consummate team player with a creative and strategic approach.
• The ability to lead and motivate groups and individuals. A strong ability to think creatively and strategically to successfully mediate and negotiate with individuals and groups, internally and externally.
• Able to overcome obstacles to foster harmonious relations and cooperation.
• Strong project management skills with the ability to balance competing priorities, complex situations, and tight deadlines.
• Excellent written, verbal, and interpersonal communications skills.
• Ability to develop and review budgets
• Ability to produce and decipher complex written reports
• Personal qualities of integrity, credibility, loyalty and a strong commitment to the mission of OIC of South Florida

Competitive Benefits Package offered:

Health plan which includes medical, dental and vision; three employer- paid benefits: STD, LTD, ADD/Life; 403B retirement/investment savings plan.  

Qualified applicants should email their resume and cover letter to:  hr@oicsfl.org 

OIC is an Equal Opportunity Affirmative Action Employer